EU Fair Labour Mobility Package: What Additional Documents Are Needed When Procuring Cross-Border Installation Services?
EU Fair Labour Mobility Package: What Additional Documents Are Needed When Procuring Cross-Border Installation Services?
Equipment procurement also requires managing the accompanying service personnel
Key point: When suppliers send personnel to the EU for installation, commissioning, or repairs, buyers should also check social security, posting declarations, professional qualifications, and site safety documents.
The European Commission introduced the Fair Labour Mobility Package on September 15, 2026. The package includes a European Social Security Pass, digital A1 and posted-worker documents, recognition of professional qualifications, and stronger enforcement capacity for the European Labour Authority. The measures will continue to move forward through legislative and implementation arrangements, but buyers can organize their cross-border service documents now.
Service orders should include a personnel compliance checklist
| Document | What to verify | Procurement risk |
|---|---|---|
| A1 or proof of social security coverage | Person, employer, country, and validity period | Inability to prove coverage during a site inspection |
| Posting declaration | Destination-country requirements and submission timing | Discovering a missing declaration only after arrival |
| Professional qualifications | Trade, certificates, and local recognition requirements | Personnel cannot lawfully perform certain work |
| Safety documents | Training, insurance, and site permits | Workplace injuries, work stoppages, and disputes over liability |
Procurement teams should state in the contract who prepares, submits, and retains the documents. When a supplier replaces an engineer, it cannot simply reuse the previous person's information. Buyers should also confirm whether subcontractors are subject to the same requirements.
Keep personnel lists in step with the project plan
Project managers can fix an initial personnel list two weeks before departure and check it again before site entry. If visas, qualifications, or A1 documents are not yet complete, the team should adjust the site-entry date instead of sending personnel to the site first and completing the paperwork later.
Scope
This article applies to cross-border installation, commissioning, and maintenance services within the EU. Declaration, safety, and occupational entry requirements may differ between Member States. Buyers should check the requirements at the project location.
FAQ
Should A1 requirements be checked for short business trips too?
Whether an A1 is needed depends on the person's status and specific activities. Buyers should not judge this solely by the length of stay.
Who checks the equipment supplier's subcontractors?
The contract should define responsibility, but buyers still need to confirm that the documentation for personnel on site is complete.
Will paper documents no longer be needed after digitization?
The implementation rules should be followed. During the transition, teams need to confirm which document formats are accepted on site.
Action points for overseas buyers
Keep the personnel compliance checklist and equipment delivery schedule in the same project tracker. Do not arrange site entry when the documents are incomplete.
When procuring equipment on stellar.shop, buyers can agree on the installation service scope, personnel documents, and responsibilities at the same time.